Terms & Conditions

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Terms and Conditions

Billing & Pricing

AV8 Studios bills all projects on an hourly basis. For standard hourly services, billing is set at $75 per hour for time accrued. Hourly services are invoiced immediately upon completion and standard payment terms will apply thereafter. AV8 Studios will not be held accountable for any actions taken by the client that results in additional time billed. Any unbilled design time and other costs will be invoiced upon delivery of final artwork and the standard payment terms will apply.

The total design cost of each project is determined by the number of hours that the project is estimated to take to complete. AV8 Studios reserves the right to bill for time overage, on an hourly basis, when the scope of the project exceeds the number of hours of the initial estimate. Any overage of the initial amount contracted for will be billed at $75 per hour. Overage can also be defied as a Change Order, depending on what additions or changes are being requested.

In the event that a project is put on hold, any hours completed on the project beyond that covered by the initial deposit will be immediately invoiced and the standard payment terms will apply. In such case as the client becomes unresponsive for a period of more than two weeks or is holding up the project in any other way, the project will be considered to be on hold, and any hours completed on the project beyond that covered by the initial deposit will be immediately invoiced and the standard payment terms will apply. Projects put on hold and paid for will be completed at such time as the client is prepared to proceed.

Payment Terms

Unless otherwise stated, payment of all invoices is due upon delivery of invoice (COD). Invoices delinquent for more than 15 days will be subject to a fee of 10% per month. Payment for design services is never contingent on the client’s use, or lack of use, of any artwork, under any circumstance. Should an invoice remain unpaid for a period of more than 3 months, or if it becomes clear that the client has no intention of paying an invoice, AV8 Studios reserves the right to use whatever legal action is necessary to collect what is due.


We must be in possession of all approved and finalized content, written or otherwise, that will be presented on the project before development on the project can begin. Any changes made to content after it has been approved will be considered a change order and will be billed separately at the completion of the project.

Final Artwork

Fees, if quoted, include one set of final artwork. Changes to final artwork will be provided at an additional cost based on the extent and complexity of the changes, at $75 per hour.


Upon full payment of all fees and costs, the rights to the use and duplication of the designs and/or artwork transfer to client. AV8 Studios will also provide printable files as requested. Due to font and photography licensing issues, AV8 Studios generally retains the rights to all original, editable source files. Release of source files will be negotiated on a case-by-case basis.

Sales Tax

Where applicable, Georgia and Local Sales Tax will be applied. Georgia law requires that we assess Sales Tax on all tangible transfers of property; this includes any printed materials and any items purchased for resale, but does not include Design Services, unless the client requests files delivered on any type of physical media.

Billable Items

In addition to the fees and costs estimated herein, costs incurred for outside services (TBD), messengers and courier services are billable. Whenever applicable, state and local sales taxes will be included in Billable items. Excessive travel expenses are billed additionally, at cost. The client will be informed of these charges.

Source Files

This proposal is the purchase of one creative approach (concept) to be selected by the client and executed by AV8 Studios. All other ideas, concepts, or designs described or exhibited remain the property of AV8 Studios. All materials used in execution of this project-including artwork and computer-generated instructions and formats-remain the property of AV8 StudiosAV8 Studios.

Search Engine Optimization (SEO)

SEO involves market research and web development based on the best available information. AV8 Studios is unable to guarantee the result of searches on a search engine developed and run by a third party. This includes Google, Yahoo, MSN, and all other major internet search engines. By signing this contract, you are acknowledging that at no time is the process of Search Engine Optimization a guarantee of any specific search results.

Third Party Services

Often times during the course of a project, AV8 Studios will purchase usage rights or particular services, most notably Printing, Web Hosting / Domain Registration and Stock Photography. These purchases will be billed to the client upon completion of the project. The client will be notified of any major purchases when they are made. Printing costs, DBA filing costs, Stock Photography expenses and other costs of services not directly handled by AV8 Studios are not included in the original estimate will be billed separately.


All purchases made on client’s behalf will be billed to client. Charges for sales tax, insurance, storage, and shipping and handling are additional to the price of each purchase in the event client purchases materials, services, or any items other than specified by designer, the designer is not liable for the cost, quality, condition, or appearance of such items.

Errors and Omissions

When artwork is being finalized, either for print or for handoff, the client will be given a final proof for approval. After approval of this final proof, AV8 Studios will not be held responsible for any errors, typographical errors or omissions of text or content in the artwork.

Change Orders

Change orders are defined as requests that extend beyond the original scope of the project under contract. They can also be applied to changing any aspect of the project, after work had been started and/or completed by AV8 Studios, which had been previously approved by the client. All change orders will result in a new project schedule being developed and all previous project schedules will be considered void.

Professional Recommendations

All work performed by AV8 Studios is considered to be that of a professional service. During the course of development on a project, AV8 Studios will occasionally make recommendations based on our extensive knowledge and experience in our field. In the event that a client makes a decision to disregard our recommendations, AV8 Studios will not assume any liability that results from not adhering to the professional recommendation provided by AV8 Studios.

Term of Proposal

The information in this agreement is valid for 30 days. Agreements approved and signed by the client are binding upon AV8 Studios and the client beginning on the date of client’s signature.

Termination Policy

The client and AV8 Studios may only terminate a project based on mutually agreeable terms to be determined in writing.

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